YCF01GeneralIntroduction02SampleLetters03WritingSkills目录CATALOG04PracticalGuide05Exercises
01
Whenacustomerhasdecidedtopurchaseaproduct,hewillplaceanorder.Anorderinforeigntradeisdefinedas“arequestbyacustomerforacompanytosupplygoodsorservice”.Itistheresultofanofferoracounter-offerwithapositiveacceptance.Anorderletterisimportantandwidelyused.Whendraftinganorderletter,youmustbeverycareful,especiallywithitems,quantitiesandprices,becauseaminormistakemaymisleadthegoodsorserviceproviders,whichmayfinallyresultinthefailureofatransaction.?
Today,manycompaniesprovidespecially-designedorderforms.Theformsaresometimesenclosedincatalogs,brochuresorpamphletsandthensenttopotentialcustomers.Whenacustomerwantstoplaceanorder,heonlyneedstofillintheformwhichismucheasierthanwritingacompleteorderletter,andmoreimportantly,orderformsareeffectiveinavoidingmistakes.?
Generally,anorderletterthatcontainssuchanorderformcanbeverybriefsincemostoftheinformationisincludedintheformwhichdoesnotneedtoberepeatedintheletter,forexample:
However,somecompaniesstillchoosetocomposetheirownorderletters,especiallywhenthepreparedorderformsarenotappropriate,ortheycannotsatisfythecustomer’sneeds,orthecustomerwantstoprovidespecialinformationorinstructions.Therefore,itisquitenecessarytoknowhowtowriteanorderletter.
02
May14,2021Re:OrderNo.52765DearChenBin,ThankyousomuchforyourletterofMay10andthecatalogs.Pursuantto1oure-mailsincethatdate,wehavedecidedtoplaceaninitial2orderasfollows:
Ifthisorderisexecutedsuccessfully,wewillbeplacinglargerordersinthefuture.Pleasedeliverthegoodstoourwarehouse4at643FrontDrive,Newtown,CA99989.Weunderstandyouwillbeshippingfromstock5andshouldexpectdeliverywithinonemonthafteryou