MemoUnit9PartIGetStartedUnitObjectivesTobefamiliarwiththefunctions,protocol,format,styleandtoneofamemo.Tobeabletowriteaneffectivememo.Lead-in备忘录是一种非正式的公文函件，通常用于公司内部的信息传送，一般包括日期、收件人、发件人、事由和正文。备忘录一般简洁短小、结构清晰、传递迅速。QuestionstoWorkOutWhatisthedifferencebetweenamemoandanemail?Amemoisintendedtoinformagroupofpeopleaboutaspecificissue,suchasanevent,policy,orresource,andencouragesthemtotakeaction.Theword“memorandum”meanssomethingthatshouldberememberedorkeptinmind.Here’saguidetowritingreadable,
effectivememosPart1of4:WritingtheMemo’sHeadingPart2of4:WritingtheBodyoftheMemoPart3of4:FinalizingtheMemoPart4of4:UsingMemoTemplatesPart1:WritingtheMemo’sHeading
1Type“MEMORANDUM”atthetopofthepage.Statethatthisdocumentisamemorandumattheoutset.Labelthepage“MEMORANDUM”1.5inchesfromthetopofthepage.Putthewordinboldonthefirstline.Youcaneithercenteritonthislineorleft-alignit.Youmightalsochoosetomakethefontlargerforthisword.●Doublespacebetweenthislineandthenextlineoftheheading.Part1:WritingtheMemo’sHeading2Addresstherecipientappropriately.Amemoisaformalbusinesscommunication,andyoushouldaddressthereaderformallyaswell.Useafullnameandtitleofthepersontowhomyouaresendingthememo.●Ifyouaresendingamemototheentirestaff,youmightwrite:“TO:AllEmployees.”Part1:WritingtheMemo’sHeading3AddadditionalrecipientsintheCCline.The“CC”lineindicateswhowillreceivea“CourtesyCopy”ofthememo.Thisisnotthepersontowhomthememoisdirected.Rather,thisissomeonewhomayneedtostayinformedaboutpoliciesorissuesthatyou’readdressinginthememo.4Writeyournameinthe“From”line.Theheadingneedstoincludewhoiswritingandsendingthememo.YourfullnameandjobtitlegointhislinePart1: