AboutInvitationsInacompany’sdailyactivities,therearemanyoccasionsinwhichsomeoneoutsidethecompanyneedstobeinvited.Thoseoccasionsmayincludeaconference,anexhibition,acelebration,avisit,oraparty.Beforetheseactivities,thecompanywilldomanypreparations,andonetaskistosendlettersofinvitationtosuchpeople.Formalinvitationlettercanbewritteneitheronletterheadorontraditionalinvitationcard.

SectionOneInvitationLetterItshouldbeshortbutspecificandsincere.?Itshouldpresentsomespecificinformationabouttheparticularoccasionandsomespecificexplanationaboutwhytherecipientisbeingaskedtobeincludedandwhytheirinvolvementiscriticaltothatparticularactivity.?Itshouldbecompleteandexact.Givedetailsofwhenandwheretheactivitywillbeheld,andwhatwillbedone.Sometimesthecriticalinformationshouldbehighlightedonsomeway.?Onecannotissueageneralinvitationtothewholedelegation.Eachmembershouldbesentanindividualinvitation.Belowaresometipsforwritinglettersofinvitation:

Generallyspeaking,aneffectiveletterofinvitationshouldcoverthefollowingpoints:Highlightthepurposeoftheactivity(meeting,conference,party,etc.);?Makethereaderfeelhis/herattendanceistrulyexpected;?Provideallthedetailsthattherecipientneedsinordertoattend:date,time,location.etc.?Askforaresponsebyaspecificdateifnecessary.

DearMr.Porter,Sub.:Mooreend-user’smeetingfromDec.10to13We’llhaveourend-user’smeetingfromDec.10to13inSanya,Hainan,andwe’dliketoinviteyoutobepresent.Asyouknow,ourbusinesshasdevelopedveryfastinChinainrecentyears.Asyourcompanyisoneofourkeyaccounts,we’dtakethisopportunitytoexpressoursincereappreciationtoyou,aswellasgivingyousomeintroductionofourlatesttechnology.Ifyoucouldconfirmyourattendance,wouldyoupleaseadviseusnolaterthanNov.30sot